The AGM will be held online on 12th June 2023 at 5.15 – 5.45. To attend please register in advance for this meeting at the link below:
https://us02web.zoom.us/meeting/register/tZAsd-6trzgiGtzsqQgdokT5QWjJ3RIaVGEd
After registering, you will receive a confirmation email containing information about joining the meeting.
Agenda
- Chair’s Welcome
- Procedural matters (confirmation of quorum – 10% of the group membership)
- Approval of minutes for the AGM June 2022:
https://www.dropbox.com/s/ijfk24cxxxitm1o/UKCN%20AGM%202022%20Minutes%20draft.docx.pdf?dl=0
- Chief Officer’s Report 2022-23
- Consideration of report of directors and unaudited annual statements for financial year ending 31st March 2023 https://www.dropbox.com/s/ikw023lq4d6o2fa/ye%2031.03.2022%20signed%20accounts.pdf?dl=0
- Elections of Elected Directors
There can be a maximum of 9 Elected Directors, a third of directors retire at each AGM (based on length of service). There are currently 8 directors, two retire at the AGM (as there is no rounding rule). This means Angela Vincent is retiring by rotation at the AGM and is not seeking re-election.
Sasha Wright is retiring by rotation In addition, Catherine Boswell, retired during the course of the year.
There are two candidates in addition: Julian Brooks (Bridge Farm), Rachel Douglas (New Ground).
There are three vacancies and three candidates in total. There will be a vote on each candidate. Candidate profiles are included below.
UK Cohousing Network CIC – AGM 2023 – Notes
To be a Member, a cohousing group must be fully paid up at the time of the AGM, payments need to be received by 5.15pm on 11th June.
Every Member cohousing group may appoint a nominated representative by emailing owen@cohousing.org.uk with the name of their representative who will be attending the AGM on its behalf before 5.15pm on Sunday 11th June. If this has not changed since the last General Meeting there is no need to notify UKCN.
If that representative is then unable to attend the AGM then there is a right to appoint a proxy – details are set out below.
Right to appoint a proxy
If a Representative of a Member may be absent at the Annual General Meeting any Person may be appointed to act as their proxy. The UK Cohousing Network requires a notice of the appointment of a proxy to be in the required form (see below) and emailed to owen@cohousing.org.uk 24 hours before the start of the AGM.
Proxy notices may specify how the proxy appointed under them is to vote (or that the proxy is to abstain from voting) on one or more of the resolutions, otherwise the proxy notice shall be treated as allowing the Person appointed the discretion as to how to vote on any matter.
A Person who is entitled to attend, speak or vote (either on a show of hands or a poll) at a general meeting remains so entitled in respect of that meeting or any adjournment of the general meeting to which it relates.
An appointment using a proxy notice may be revoked by delivering to the UK Cohousing Network a notice in writing given by or on behalf of the Person by whom or on whose behalf the proxy notice was given. A notice revoking a proxy appointment only takes effect if it is delivered before the start of the meeting to the above email address or the adjourned meeting to which it relates.
If a proxy notice is not signed by the Representative of the Member appointing the proxy, it must be accompanied by written evidence that the person signing it has the authority to execute it on the Representative’s behalf.
Sasha Wright is retiring by rotation In addition, Catherine Boswell, retired during the course of the year.
There are two candidates in addition: Julian Brooks (Bridge Farm), Rachel Douglas (New Ground).
There are three vacancies and three candidates in total. There will be a vote on each candidate. Candidate profiles are included below.
Julian Brooks
Julian has spent nearly four decades in the construction industry working in the private, public and charitable sectors, he has been actively involved in environmental/construction issues since the mid 90s, has co-authored two publications on sustainable construction, was a qualified BRE EcoHomes/Code Assessor, jointly won a CIOB Innovation & Research Award for his work on daylight/sunlight modelling software, was a CABE (now Design Council) Enabler and ran his own Built Environment Energy/Sustainability Consultancy. Julian was also the 1st Project Manager for the Somerset Trust for Sustainable Development (Ecos Trust) and Chairman of Ecos Homes.
Julian is currently the Programme Director at the Good Homes Alliance and is currently chair of Bridge Farm (Drayton) Cohousing project, a rural retrofit/conversion scheme of 12 homes, common house and 8 acres of land.
Julian is very keen to see greater diversification of housing supply and delivery including more cohousing schemes being promoted and sought by Local Authorities.
Rachel Douglas
Rachel first became involved with the Older Women’s Cohousing scheme in 2002 .and saw it through 14 tortuous years of development before the group finally moved into the newly built New Ground in December 2016. During that period she reached retirement age and sold the business she had started from scratch; a violin dealership which bought, sold and restored good quality older violin family instruments and those made by contemporary craftsman.
After retirement, for five years, Rachel spend three months each year working in a school in Kolkata, as well as undertaking other voluntary work in India. Her 6 years living in New Ground has increased her commitment to cohousing and her desire to spread the word about it.
Sasha Wright
Sacha has global experience in innovative product and service delivery. Currently working on the Hope Cohousing project in the Orkney Islands, she has first hand experience of the complexities of developing housing.
AGM Proxy form
I, {insert your name} of {insert address} of {insert UKCN Member organisation name}, duly appointed by the governing body as representative of the member organisation and notified to UKCN in writing (or duly authorised to execute it on the appointed representative’s behalf – evidence to be included with the form), hereby appoint , the Company Secretary who will Chair of the AGM of UK Cohousing Network CIC as my proxy to vote in my name and on my behalf at the Annual General Meeting, and following any adjournment of that meeting. {If you do not wish the AGM Chair to be your appointed proxy please insert the name and address of one or two people below who will be attending the Annual General Meeting in June 2023 and is willing to act as your proxy: {insert name} of {insert address}, or failing him/her {insert name} of {insert address}.}
This form is to be used in respect of the resolutions mentioned below as follows:
- Appointment of trustees
{Insert any instructions (if any), note if the Chair is appointed as proxy, and no other instructions are given, the Chair will vote for all the candidates.}
2. Other business at the AGM: reappointment of auditors
{Insert any instructions (if any), note if the Chair is appointed as proxy no other instructions are given, the Chair will vote for the reappointment of the current auditors.}
Unless otherwise instructed, the proxy may vote as he/she thinks fit or abstain from voting.
{Insert any additional instructions (if any).}
Signed: INSERT SIGNATURE Dated: INSERT DATE